There are two ways that NAST develops and adopts policy. The standard method of adoption is through the NAST Annual Business Meeting, which results in a policy resolution that is in force for three years. In addition, the NAST Executive Committee can approve interim policies that expire at the beginning of the next annual business meeting. Only principal members of NAST or voting members of an affiliated network may present policy positions for consideration by the association.
This process takes place at the NAST Annual Business Meeting, which typically occurs during the annual conference. Policy resolutions are expected to be presented to or originate from the committee of jurisdiction.
For example, if someone wants NAST to take a position on proposed banking regulations, the resolution would first be presented to the banking and cash management committee. If the committee favorably recommends the policy, it is forwarded to the legislative committee, and if approved there, it is sent to the executive committee. If the executive committee approves the resolution, it becomes “interim policy” and will be placed on the agenda of the annual business meeting.
The resolution will become NAST policy if a majority of the “member states, commonwealths and territories present” vote affirmatively. Each state has one vote, regardless of how many representatives it has at the meeting. If a resolution has not gone through the committee process or has been rejected at any point during this process, it is still possible to bring it forward at the annual business meeting. Resolutions brought to the floor without being approved by the executive committee require a three-fourths majority vote.
Articles VI and IX of the NAST Constitution allow the executive committee to adopt resolutions between annual business meetings. While the constitution does not require that such resolutions go through the committee process, the executive committee asks the committee of jurisdiction and the legislative committee–if time allows–to review them prior to its acting.
In addition to providing a draft resolution, those who wish to use the interim process must also provide:
The executive committee is required to send the materials to all principal members at least one week prior to executive committee consideration of the resolution. Resolutions reviewed by the committee of jurisdiction and the legislative committee and adopted by the executive committee as interim policy do not have to be re-subjected to the committee process prior to the annual business meeting.
Interim resolutions are not automatically submitted for approval at the annual business meeting unless its sponsor, a member of the committee of jurisdiction, member of the legislative committee, or member of the executive committee asks that it be placed on the agenda of the annual business meeting. If the interim resolution is adopted at the annual business meeting, it is in force for three years.
Policy One Pagers